How to Find Recruitment Tools

Tools for recruitment to help you meet your hiring goals

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Increase accessibility with audio-based interviews.

How to Find Recruitment Tools

Recruiters today face new and unique challenges from the constant development of technology and work culture. As such, they find themselves hard pressed for new strategies and tools that empower them to remain competitive in today’s labor market.

Thankfully, today’s recruiters have quite a selection of well-developed strategies and software that are appearing daily to keep them finding the best possible talent for their employers. It’s only a matter of finding the right recruitment tools that work for you and your company.

For example, using the right recruitment tool can allow recruiters to screen, coordinate and organize new hires and candidates faster than traditional methods. As such, the right software can help you screen more candidates with less recruiter burnout. Software solutions such as on-demand interviews help recruiters streamline the interview process, coordinate hiring tasks with better team collaboration, and improve their overall hiring metrics.

Then there’s the ever-evolving selection of recruitment platforms available. Combining the right platform with the right suite of tools allow recruiters to effectively advertise job openings and fill vacant positions by automating the most time-consuming steps of the process. All the while, recruiting teams enjoy better candidate organization, application tracking, communications, and even onboarding of new employees.

Recruitment Software

The hiring of new employees is one of the most essential activities within any business. This requires attracting candidates that not only have the right skillset but the right personality and soft skills to fit comfortably into the company culture. As such, much thought and effort go into designing the hiring process. That’s why many companies have made a business of facilitating the hiring process either directly as hiring agencies or recruitment software vendors.

Regardless of who is doing the recruiting, it is a recruitment software that makes it possible for recruiting teams to stay competitive in the modern labor marketplace. It is only a matter of selecting the right recruiting software platforms to create an effective recruiting process.

The right tools will allow you to automate the menial tasks that distract recruiters from focusing on the most important parts of hiring.

For example, according to Yello, the average recruiter spends two-thirds of their overall hiring time on the interview phase alone. Much of this time is dedicated to scheduling. Scheduling a single candidate takes recruiters an average of 30 minutes to 2 hours to schedule per candidate. So, if a recruiter were to schedule interviews for five candidates, it would take an average of two and a half hours to ten hours to schedule. That’s not even counting the time to conduct the interview or screen the candidate!

With such clerical tasks slowing the hiring process, it’s little wonder that time-to-hire across all industries averages a daunting 3 to 4 weeks.

Best Recruiting Tools

Finding the best-recruiting tools for your business is more than choosing the highest-rated tools from a list of top recruiting platforms. It’s about understanding hiring metrics. Determine what’s best for your specific recruiting needs. However, there are some key factors that recruiters are looking for in the best recruitment tools for your team.


Fine-tuning the candidate experience is just one of these key factors. A good candidate experience is essential to any effective hiring process, no matter the industry or role. Applying to and interviewing for a position will be a candidate’s very first impression of you as an employer. As such, it affects both employee retention and your reputation as an employer people want to work for.  The best HR recruitment tools will enable you to provide the best possible candidate experience.

Next, you need to consider hiring time. Every company in every industry benefits from a fast time-to-hire. Not only does this tie into the overall candidate experience, as today’s candidate expects responsiveness, but it also helps you cut down on your cost-to-hire. According to SHRM, it takes an average of 36 to 42 days to fill an average position in the United States, and according to data gathered by Zippia, a vacancy costs employers $98 a day. Consequently, filling the average position costs an employer $4,129. Every day you can shorten your time-to-hire, is another $98 saved.

Then there’s the volume for hiring. This is more industry-specific. Call centers and other high-turnover companies benefit from recruiting software capable of handling high-volume recruiting — hiring large numbers of qualified candidates at one time. Smaller companies with lower turnover rates, however, need software that allows them to compete for higher quality candidates rather than quantity. Then, of course, some companies need to do both!

Knowing your own recruiting needs is the best way to determine which recruiting tools are best for you.

What do candidates think about Qualifi? We gathered some feedback for you to see.

Tools for Recruitment And Selection

The advantages of tools for recruitment and selection are numerous. Effective recruitment tools in HR allow you to keep candidates interested and engaged. On top of that, the right tools speed up your overall recruitment process. As such, you’re able to reach the best candidates before they leave the job market.

Hiring the best candidate is becoming harder all the time, and we all know the cost a poor hire can have for a business. That cost is even more detrimental to a small business, affecting the existing team and dragging on the bottom line. As such, recruiters often utilize many assessments, tests, and other recruitment tools to match the best candidate for the right position.

Interviews, for example, have long been the standard for screening the unqualified from the qualified. Phone interviews, especially since the Covid-19 pandemic of 2020, have become more popular solutions compared to face-to-face interviews. However, once again, there is the challenge of scheduling screening. Thankfully, recruiters can turn to software that sets your team up for success and eliminates the pain of scheduling individual phone interviews.

On-Demand Phone Interviews

Enter stage, the on-demand phone interview. These interviews have quickly become the go-to for recruiters looking to decrease time-to-hire, improve candidate experience, cut costs, save time, and generally improve their entire recruiting process. These automated interviews allow recruiters to interview hundreds of candidates while they sleep. That’s right. A single team of recruiters utilizing on-demand phone interviews increases their screening and interview capacity exponentially.

Also known as one-way interviews, this form of asynchronous communication allows recruiters to record a single interview for every one of their screening candidates. This recording is then delivered for the candidates to respond to at a time most convenient for them. This frees candidates from the limitations of the typical 9 to 5 interview window and provides an interview experience that works on their schedule. In fact, Qualifi has found that this flexibility brings in 75.5% more responses than live interviews!

What’s more, these interviews can be then screened by recruiters in as little as 5 minutes, and since they’re strictly in an audio format, recruiters are able to screen while they complete other important recruiting tasks. All in all, this means that on-demand interviews allow a small team of recruiters to compete with companies that maintain hiring teams several times their size.

Additional Resources