If you were going for a job interview a few years ago, everyone would tell you to make sure that you know the directions to the location, be there 15 minutes early, and dress professionally from head to toe. But, over the past few years, much of the hiring process has changed. Businesses are finding new approaches to finding new employees, from how to invite candidates to apply for a job to utilizing a recruitment message example template to streamline their hiring processes. Businesses can more easily advertise their job openings by using a general invitation to apply for a job template that they can send out to many people at once.
Nowadays, the in-person interview is a rare sight. Developments in technology are making it much easier (and less time-consuming for both interviewers and candidates) to conduct interviews remotely. This is also paired with the continued lasting effects of the COVID-19 pandemic making in-person interviews, leading many businesses to opt for a much more efficient form of interviewing — the phone interview.
Now, while this type of interview may have been popularized by the need to continue hiring employees while being in state-mandated lockdowns, many professionals are certain that these phone interviews are here to stay. Phone interviews may replace traditional in-person interviews for a lot of businesses entirely — at least for the first interview. These interviews are incredibly helpful to companies, especially those who are looking to hire multiple people at once because they dramatically simplify the scheduling challenges associated with the interview invite process. Because phone interviews are remote, it is much easier to find times for them to be conducted — this is especially true if you utilize automated phone interviewing technology like Qualifi.
With the Qualifi platform, you can start spending more of your time evaluating prospective candidates’ applications rather than spending all of your time conducting interviews. An automated phone interview allows candidates to take the interview whenever they want — even after hours and on weekends! Then, you can listen to all of these interview responses back to back and really concentrate on who will be the best fit for your company.
In comparison to traditional in-person interviews, phone interviews can dramatically reduce the amount of time that your hiring team needs to spend on conducting interviews and streamline the hiring process. This is especially true if you utilize a platform like Qualifi that automates the process. Rather than spending the time to individually send an interview invitation email to candidate one through candidate one hundred, Qualifi allows you to automatically send one generalized recruiter email template to candidate one, two, three, etc. all at once! This way, your candidates can take the automated phone interview anytime they want.
Oftentimes, recruiters are manually sending an invitation email, waiting for a reply from the candidate, and then continuing the email thread until an interview can be scheduled (in a time that fits both the candidate and the interviewer’s schedule). Instead, Qualifi’s automatic invitation can be sent out as soon as a candidate applies, and the automated phone interview is self-guided so many candidates can take it at the same time without needing a single hiring team member to oversee them.
This system helps to dramatically reduce the wasted time your hiring team previously would spend on scheduling interviews and sending emails manually. But, if you’re going to be sending a single “invitation for interview” text message sample or email sample, you’ll want to make sure that your sample is clear, easy to understand, and just how you want it. To do this, it can be a good idea to look at a previous hiring email example that has worked well with candidates or simply look up examples online that can help you draft your own. The important thing with these emails is to make it easy, apparent, and intuitive so that your candidates know exactly how to take the phone interview.
As the popularity and frequency of traditional in-person interviews decreases and phone interviews rise, many businesses are finding themselves wanting an easier and more streamlined system that they can use to make sure that all candidates are properly informed about how their new hiring processes. Informed candidates make the process less of a hassle for both the candidates themselves and also the hiring team in general. This is why it is important for the hiring team to have a designated and well-designed phone interview invitation template. This template will help ensure that all candidates are getting the proper information and all candidates are coming in with the same level playing field.
This type of invitation or pre-screening email template will make sure that your candidates understand how to take their phone interview and make sure that they are aware of any important details about your company’s interview in particular. For example, a time range that the interview should take so that they can ensure that they have enough time to complete the interview. Then, with a platform like Qualifi, you can easily send out this virtual interview invitation email sample to every candidate as soon as they apply. And because Qualifi helps you to create automated phone interviews with pre-recorded screening questions, candidates can take the self-guided phone interview at any time.
A second interview is a promising sign for both the employer and the candidate because it means that the candidate shows the potential of being a good fit for the job and the company. But, second interviews bring up their own unique challenges — just like anything else. From creating the final interview invitation email to figuring out how to respond to final interview invitation messages, there are a lot of nuances to keep track of for this final interview. One way to approach this second interview process is to start by sending an interview invitation email reply that congratulates the candidate for making it through the first interview and includes another interview invitation email to candidate that is for the second interview rather than the first. This can be an automated reply email that could be sent once a candidate’s first interview has shown promise to the hiring team listening to the pre-recorded interview questions or it could be manually sent as well.
Regardless of how you are sending the final round interview invitation email, it is important to include in that email whether or not you will be conducting this final interview with an automated phone interview again, or if it will be a real-time interview. Suppose it is going to be a real-time interview. In that case, you will need to schedule a time that works for both the candidate and also send an invitation to panel members for conducting interview questions so that both parties can make sure they will be able to attend the interview. Whether or not the interview itself is done as an automated phone interview, the email can still be sent automatically. This makes it easier for your hiring team as they do not have to manually send emails to each candidate who makes it through the screening and also candidates that are shortlisted for second interview meetings.
In today’s market — both the job and consumer markets — it's increasingly important to focus on the candidate and consumer experience. This shift of focus has brought many changes to businesses of all industries, in both their marketing strategies and their hiring strategies. As far as hiring strategies are concerned, it is essential to show the people applying for a position with your company that you value their time and energy. This is the perfect opportunity to show candidates that they are valued and will continue to be valued if or when they become a part of your organization.
Many businesses have shifted their candidate screening processes to utilize a more schedule-friendly approach of automated phone interviews. These interviews are an incredible shift in interview strategies and offer the candidate the interview at any time that works best for them, even if that means after hours or on weekends. Because of this flexibility, many businesses have seen increased candidate engagement and improved overall candidate experience in recruitment processes. This is absolutely essential because today, more than ever, both candidates and employees base their decision on whether or not they work with a company on whether or not they feel valued by that company. So, using candidate assessment tools, such as offering automated phone interviews with a platform like Qualifi, is an incredibly effective way to make your recruiting team’s job so much easier and dramatically improve your candidate’s experience across the board.